What is the first step to lock payroll before a platform exit?

Prepare a final export and enforce a single-source rounding rule across systems to stop cents drift. Log each run with a checksum and grain level diffs.

How do I audit rounding across the ledger?

Export raw timesheet rows with cents, recalculate pay using a chosen 2-decimal rule such as bankers or half-up, produce a grain level audit log containing ledger row id input cents calc cents and diff, and flag any row with greater than $0.01 difference.

How should CBA overrides be handled during the exit?

Snapshot override rules as JSON with a checksum, run controlled tests against the snapshot, monitor pass rate and time to detect, and implement an auto rollback workflow that disables overrides that fail validation and logs approver and who triggered the change.

How do I normalize and validate fringe rates?

Create a canonical map of job class to state to fringe rate with effective dates, compare fringe used in each timesheet row to the canonical rate for the period, flag mismatches and produce one reconcile row per mismatch for review.

What is the recommended approach to auto assign unassigned jobs?

Apply rules in order zip then shift then last assigned tech or on duty pool. Make re runs idempotent, write change records for automated changes and allow an exception rollback per job id. Tag jobs with no match as manual review.

What should a QA report include before final export?

Diff the current run to the prior run, sample by crew and outlier rows, use a checklist per row including employee id job id hours base rate rounding target fringe rate CBA override and state, report unexpected deltas over threshold, and keep a per run audit log with run id and checksum.

What quick fixes address common payroll issues?

Unassigned jobs: auto assign by zip and shift and mark manual exceptions. Rounding drift: choose one rounding rule and adjust cents with a single journal entry. CBA override errors: snapshot rules and block failing overrides. Fringe mismatches: use canonical map and reconcile with one row logs.

Which key definitions should the team agree on?

Rounding rule is the method to produce two decimal pay values such as bankers or half up. CBA override is an exception captured as JSON with reason approver and expiry. Fringe rate is additional cost per hour by job class and jurisdiction. Idempotent re run yields the same result when applied multiple times unless new data arrives.

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