What is a ghost shift and how do I detect one?

A ghost shift is a time entry with no supporting work artifact. Detect by rules such as: no ticket_id, no material_log_id, and no geofence hit. Typical workflow: flag if no support within 2 hours, notify PM, allow 48-hour backfill with ticket_id, and record approver rationale if unresolved.

Which minimal fields should every auditable time record include?

Include time_entry_id, employee_id, clock_in, clock_out (local timestamps with timezone), ticket_id or material_log_id, work_date_local, work_timezone, wage_class, zone, premium_rate, and rule_id_applied.

How should Sunday premiums be identified for overnight shifts?

Use timezone-aware local dates and set a clear rule whether the premium applies by shift start or shift end (recommended: shift_end_date). Tag entries with sunday_flag and premium_rate, require worker/lead confirmation for overnight work, and define stacking precedence versus overtime.

How do I maintain Massachusetts prevailing-wage compliance?

Maintain a single MA crosswalk mapping classification->zone->base_rate->fringe_credit. Run monthly pre-payroll validations, flag classification or zone mismatches, split hours by classification when needed, and record the prevailing_wage_calculation_manual in the audit log.

What is rule-versioning and what metadata should be recorded?

Rule-versioning makes changes auditable. Record rule_id, version, applied_at timestamp, author, approval_id, and rationale for every rule change or applied correction.

What automated checks can reduce payroll surprises?

Useful automated checks include ghost-shift detection (ticket/material/geofence checks), sunday_flag and premium_rate validation, MA crosswalk validation, and pre-payroll rule test runs. Enforce ticket_id on billable clock-outs via APIs and alert PMs for missing data.

How should remediation and audit-repair be handled?

Allow a short backfill window for missing data with required rationale. After the window, require approver sign-off, record rule_id/version and approver info, log applied_at, and keep immutable logs showing who changed what and why.

How do small field firms manage change when updating pay rules?

Align HR, payroll, field ops, and PMs before releases, publish concise release notes for each rule_version, run brief role-specific trainings, and track metrics like first detection time, premium authentication success, and rule test pass rates.

Browse Articles with the topic of "audit and repair backdated corrections for audit"

Backdated payroll corrections from ServiceTrade API exports create compliance challenges, triggering audit scrutiny in ADP, Paychex, or Workday payroll integrations.

Tag:

People Ops Guide: Eradicate Ghost Shifts, Restore Sunday Premiums & Fix Massachusetts Prevailing-Wage Pay with Pay-Rule Engineering

Posted on October 4, 2022 in pay rule engineering | Topics Contained

Pay-Rule Engineering cuts ghost shifts, missed Sunday premiums, and misapplied prevailing wages with audit-ready rules, simple controls, and decision analytics.

Browse Articles with the topic of "audit and repair backdated corrections for audit"

People Ops Guide: Eradicate Ghost Shifts, Restore Sunday Premiums & Fix Massachusetts Prevailing-Wage Pay with Pay-Rule Engineering

Topics:

(select a topic to find similar articles)