What timestamp format should I use for payroll exports?

Use a single timezone-aware ISO-8601 format (24-hour) for all timestamps so exports are deterministic and comparable across systems.

How do I normalize and map raw device timecodes to payroll fields?

Define canonical labels (for example start_shift,end_shift,break,on_call,overtime,maintenance), parse raw logs with an ISO-8601 parser, output tz-aware strings, and map codes via a reference dictionary to payroll fields.

What basic validation rules should I run on timecode records?

Run end_after_start, non-negative duration, and gap checks (no gaps larger than a configured threshold). Flag anomalies with a parser marker such as requires_review and aim for parse rates near 99 percent.

How are CBA rates applied and how do I ensure traceability?

Match each normalized segment to the current rate matrix using a zone key. Record immutable decision metadata for every rate assignment including rate_matrix_version, lookup_rule_id, reviewer_id, and an ISO timestamp so exports can be reproduced exactly.

How should the system choose a wage zone when a site sits near multiple zones?

Use a deterministic tie-break rule: site-defined primary zone, then most-recent override, then company default. Document the rule and store the chosen zone in the export metadata.

What makes an export deterministic and auditable?

Sort rows by payroll_id and work_interval start, include schema version and rate_matrix_version, compute and store a SHA-256 checksum and a manifest, and keep lineage so files can be validated and reproduced.

When should I perform a controlled rerun of an export?

Rerun only when a correction affects exported columns (for example corrected timecodes or a rate matrix change). Do not rerun for minor annotation changes that do not alter exported values. Preserve prior exports and checksums.

What operational practices improve auditability and reduce errors?

Version rate matrices, track KPIs such as timecode completeness and parser anomaly rate, store export artifacts and SHA-256 hashes, and keep immutable rerun logs including who initiated the run and why.

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